ProjectWise Folder Structure and Contents - PW2102

From DelDOT CADD Wiki

Introduction

This page details the Delaware Department of Transportation ProjectWise folder structure and the recommended contents of each folder. The folder structure listed below is static, and the creation of additional folders or subfolders by the ProjectWise users has been disabled. The ProjectWise folder structure is divided into nine major areas of interest as listed below:

100 – Project Management
200 – Background Data
300 – Design
400 – CADD
500 – Support Coordination
600 – Project Specifications and Estimates
700 – Quality Assurance and Quality Control (QA/QC)
800 – Milestone Submittals
900 – Post Design

100 – Project Management

Folder Name Folder Contents
110_PROJECT_WORK_PLAN Work plan(s) developed by the project manager.
120_FINANCE Information relevant to coordination efforts with the DelDOT Finance group.
  • Invoices
  • Notice-to-Proceeds (NTP)
  • Project cost increases
130_SCHEDULE Information related to the project schedule.
  • Prior schedule(s)
  • Current schedule(s)
  • Proposed schedule(s)
140_DESIGN_DOCS Information related to the overall design controls and criteria established for the project.
  • Design controls
  • Design criteria forms
  • Design Exceptions
  • Design Variances
  • Letter to File
150_CORRESPONDENCE Information related to overall project correspondence and communication.
  • Memorandums
  • Letters
  • Phone records
  • Media requests
160_MEETING_DOCUMENTS Information related to meeting minutes.
  • Meeting agendas
  • Meeting minutes
  • Meeting exhibits

200 – Background Data

Folder Name Folder Contents
210_PREVIOUS_PLANS Information related to previous plan documents within the project limits.
  • Previous estimates
  • revious contracts
  • Subdivision plans
  • Entrance plans
220_PREVIOUS_STUDIES Information related to previous studies or designs for the project.
  • Traffic studies
  • HEP reports
230_SUBSURFACE_INFORMATION Information related to previous and current pavement data.
  • Pavement cores
  • Soil borings
  • Test holes
240_TRAFFIC DATA
    241_CRASH_DATA Information related to crash analysis reports.
    242_TRAFFIC_COUNTS Information related to traffic count data.
250_INSPECTION_REPORTS Information related to inspection reports.
  • Bridge inspection reports
  • Pipe videos
260_EXISTING_PHOTOS Photos taken prior to construction beginning.
270_FIELD_SURVEY All data generated from Survey Group.
    271_DRONE PHOTOS AND VIDEOS Storage location for images and videos captured by the survey team during the aerial flight and data collection operations.
    272_PHOTOS Storage location for images captured by the survey team during the topographic and GPS control survey operations.
280_EXISTING_PROPERTY_RIGHTS All existing property information.
  • Deeds
  • Microfilms
  • Title Searches
  • COGO files

300 – Design

Folder Name Folder Contents
310_ROAD
    311_ADA_PAS All calculations and reports related to Americans with Disabilities Act (ADA) and Pedestrian Accessibility Standards (PAS).
    312_EARTHWORK All calculations and reports related to earthwork.
    313_DRAINAGE_SOFTWARE All calculations and reports related to drainage.
    314_STORMWATER_SOFTWARE All calculations and reports related to Stormwater.
    315_BARRIER All calculations and reports related to barriers.
320_BRIDGE
    321_WATER_RESOURCES All calculations and reports related to water resources.
    322_GEOTECHNICAL All calculations and reports related to geotechnics.
    323_SUBSTRUCTURE All calculations and reports related to the substructure.
    324_SUPERSTRUCTURE All calculations and reports related to the superstructure.
330_TRAFFIC All calculations and reports related to traffic work.

400 – CADD

Folder Name Folder Contents
410_PLOT
    411_CP All plots for the Construction Plans set. PDFs Only
    412_RW All plots for the Right-of-Way Plans set. PDFs Only
    413_XS All plots for the Cross Section Plans set. PDFs Only
420_ROAD
    421_CIVIL_MODEL All files related to project modeling.
    422_DESIGN_DGN All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder.
    423_SHEET_DGN MicroStation design files (DGNs) used for the layout and creation of plot files.
    424_DISPLAYS Working location for creating presentation materials for Public Involvement.
430_BRIDGE
    431_CIVIL_MODEL All files related to project modeling.
    432_DESIGN_DGN All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder.
    433_SHEET_DGN MicroStation design files (DGNs) used for the layout and creation of plot files.
    434_DISPLAYS Working location for creating presentation materials for Public Involvement.
440_TRAFFIC
    441_CIVIL_MODEL All files related to project modeling.
    442_DESIGN_DGN All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder.
    443_SHEET_DGN MicroStation design files (DGNs) used for the layout and creation of plot files.
    444_DISPLAYS Working location for creating presentation materials for Public Involvement.
450_STORMWATER
    451_CIVIL_MODEL All files related to project modeling.
    452_DESIGN_DGN All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder.
    453_SHEET_DGN MicroStation design files (DGNs) used for the layout and creation of plot files.
    454_DISPLAYS Working location for creating presentation materials for Public Involvement.

500 – Support Coordination

Folder Name Folder Contents
510_PUBLIC_INVOLVEMENT All finalized information related to Public Involvement.
520_ENVIRONMENTAL All Environmental coordination including Archeology, Historical Resources, Permits, etc.
    521_NEPA
    522_RTE
    523_SECTION 4F_SECTION 6F
    524_SECTION_106
    525_WETLAND_PERMITS
530_ROW All Right-of-Way coordination.
    531_ACQUISITIONS
    532_APPRAISALS
    533_GENERAL_CORRESPONDENCE
    534_ROW_STATEMENT
    535_SURVEY
    536_TEAM_SUPPORT
        AGREEMENTS_TOWN-TAX_DITCH
        FINAL_RW
        RW_REVISIONS
540_UTILITIES All Utility coordination.
    541_AGREEMENTS Executed utility agreements associated with the project, in PDF format.
    542_EASEMENT DOCUMENTS Any utility easements obtained throughout the course of the project. This could come through DelDOT/Consultant deed research, from title searches, or from utility companies.
    543_ESTIMATES Utility estimates associated with the project, typically for reimbursable utility relocation work and on company letterhead from the utility company. This may also include in-house estimates if any are prepared.
    544_NOTICES TO PROCEED Notices to Proceed (NTP) issued by the utility section to utility companies.
    545_STATEMENTS AND CHECKLISTS
  • All designer utility coordination submission checklists.
  • All utility statements issued by the DelDOT Utility Section for the project, including the utility relocation bar chart.
  • All utility relocation checklists that are completed and executed for the project.
    546_SUBSURFACE UTILITY ENGINEERING
        DELDOT ISSUED DOCUMENTS
  • All NTPs issued to SUE provider by the DelDOT Utility Section.
  • Any files sent from the DelDOT/consultant design team to the SUE provider regardless of file type (.dgn, .pdf, etc)
  • Survey control plans/information.
  • CAD files (FS.dgn, HV.dgn, UT.dgn, AL.dgn, PC.dgn-including drainage)
  • PDF construction plans, with requested test hole locations and associated tables.
        DELIVERABLES
  • Information delivered from the Subsurface Utility Engineering (SUE) provider to DelDOT.
  • CAD file(s) in .dgn format with utility and test hole information provided in accordance with DelDOT standards.
  • Signed test hole data forms.
  • Signed PDF set of plans showing utility and test hole information.
  • Subsurface Utility Engineering (SUE) report summarizing work.
        PHOTOS Any photos supplied by Subsurface Utility Engineering (SUE) firm.
        RECORDS RESEARCH FILES RECEIVED Any records Subsurface Utility Engineering (SUE) provider obtained as part of their records research process.
    547_UTILITY CONFLICT MATRIX
  • The Utility Conflict Matrix (UCM) prepared by design and coordinated with the Utility Section and utility companies throughout the life of the project design.
  • Plans that correspond to conflict locations and conflict numbers outlined in the UCM, if applicable.
550_TRAFFIC All Traffic coordination.
560_RAILROAD All Railroad coordination.
570_CONSTRUCTION All Construction coordination.
580_STORMWATER_MANAGEMENT All Stormwater coordination.
590_MAINTENANCE All Maintenance coordination.

600 – Project Specifications and Estimates

Folder Name Folder Contents
610_QUANTITIES Quantity calculations.
620_ESTIMATE Project estimates.
630_SPECIAL_PROVISIONS Special Provisions.
640_STATEMENTS All Statements.

700 – Quality Assurance and Quality Control (QA/QC)

Folder Name Folder Contents
710_CHECKLISTS All current design and plan checklists.
720_PROJECT_QA_PLAN Plan developed by Project Manager.
730_QC_SURVEY Comments received from Survey Plans review and responses to comments.
740_QC_TSL Comments received from Type, Size and Location (TSL) Plans review and responses to comments.
750_QC_PRELIM Comments received from Preliminary Construction Plans review and responses to comments.
760_QC_SEMI_FINAL Comments received from Semi-Final Construction Plans review and responses to comments.
770_QC_REV_SF_ROW Comments received from Semi-Final Right-of-Way Plans review and responses to comments.
780_QC_FINAL Comments received from Final Construction Plans review and responses to comments.
790_QC_PSE Comments received from Plans, Specifications and Estimate (PS&E) plan review and responses to comments.

800 – Milestone Submittals

Folder Name Folder Contents
810_SURVEY All documents pertaining to the Survey plan submission.
    811_CHECKLISTS_COMMENT_LOG
    812_RIGHT_OF_WAY_VERIFICATION
    813_DESIGN_CRITERIA_CALCS
    814_PLANS
    815_QUANTITY_CALCS
    816_REPORTS
    817_SPECIFICATIONS
820_TSL All documents pertaining to the Type, Size and Location (TSL) Plan submission.
830_PRELIM All documents pertaining to the Preliminary Construction Plans plan submission.
    831_CHECKLISTS_COMMENT_LOG
    832_RIGHT_OF_WAY_VERIFICATION
    833_DESIGN_CRITERIA_CALCS
    834_PLANS
    835_QUANTITY_CALCS
    836_REPORTS
    837_SPECIFICATIONS
840_SEMI_FINAL All documents pertaining to the Semi-Final Construction Plans plan submission.
    841_CHECKLISTS_COMMENT_LOG
    842_RIGHT_OF_WAY_VERIFICATION
    843_DESIGN_CRITERIA_CALCS
    844_PLANS
    845_QUANTITY_CALCS
    846_REPORTS
    847_SPECIFICATIONS
850_REV_SF_ROW All documents pertaining to the Semi-Final Right-of-Way Plans plan submission.
860_FINAL_ROW All documents pertaining to the Final Right-of-Way Plans plan submission.
870_FINAL_CONSTRUCTION All documents pertaining to the Final Construction Plans plan submission.
    871_CHECKLISTS_COMMENT_LOG
    872_RIGHT_OF_WAY_VERIFICATION
    873_DESIGN_CRITERIA_CALCS
    874_PLANS
    875_QUANTITY_CALCS
    876_REPORTS
    877_SPECIFICATIONS
880_PSE All documents pertaining to the Plans, Specifications and Estimate (PS&E) plan submission.

900 – Post Design

Folder Name Folder Contents
910_ADVERTISEMENT Information pertaining to the Advertisement Phase.
  • Questions from contractors.
  • Bid analysis documents.
    920_ADDENDUMS Addendums to the contract.
    930_RFI Requests for Information (RFI) from the awarded contractor.
    940_WORKING_DRAWINGS Project shop drawings.
    950_PROGRESS_MEETINGS Notes and minutes from progress meetings.
    960_REVISIONS Revisions to the contract.
    970_PHOTOS Photos taken during the construction phase.
    980_AS_BUILTS As-Built plans.