Introduction
This page details the Delaware Department of Transportation ProjectWise folder structure and the recommended contents of each folder. The folder structure listed below is static, and the creation of additional folders or subfolders by the ProjectWise users has been disabled. The ProjectWise folder structure is divided into nine major areas of interest as listed below:
100 – Project Management
200 – Background Data
300 – Design
400 – CADD
500 – Support Coordination
600 – Project Specifications and Estimates
700 – Quality Assurance and Quality Control (QA/QC)
800 – Milestone Submittals
900 – Post Design
100 – Project Management
Folder Name |
Folder Contents |
110_PROJECT_WORK_PLAN |
Work plan(s) developed by the project manager. |
120_FINANCE |
Information relevant to coordination efforts with the DelDOT Finance group.
- Invoices
- Notice-to-Proceeds (NTP)
- Project cost increases
|
130_SCHEDULE |
Information related to the project schedule.
- Prior schedule(s)
- Current schedule(s)
- Proposed schedule(s)
|
140_DESIGN_DOCS |
Information related to the overall design controls and criteria established for the project.
- Design controls
- Design criteria forms
- Design Exceptions
- Design Variances
- Letter to File
|
150_CORRESPONDENCE |
Information related to overall project correspondence and communication.
- Memorandums
- Letters
- Phone records
- Media requests
|
160_MEETING_DOCUMENTS |
Information related to meeting minutes.
- Meeting agendas
- Meeting minutes
- Meeting exhibits
|
200 – Background Data
Folder Name |
Folder Contents |
210_PREVIOUS_PLANS |
Information related to previous plan documents within the project limits.
- Previous estimates
- revious contracts
- Subdivision plans
- Entrance plans
|
220_PREVIOUS_STUDIES |
Information related to previous studies or designs for the project.
- Traffic studies
- HEP reports
|
230_SUBSURFACE_INFORMATION |
Information related to previous and current pavement data.
- Pavement cores
- Soil borings
- Test holes
|
240_TRAFFIC DATA |
|
241_CRASH_DATA |
Information related to crash analysis reports. |
242_TRAFFIC_COUNTS |
Information related to traffic count data. |
250_INSPECTION_REPORTS |
Information related to inspection reports.
- Bridge inspection reports
- Pipe videos
|
260_EXISTING_PHOTOS |
Photos taken prior to construction beginning. |
270_FIELD_SURVEY |
All data generated from Survey Group. |
271_DRONE PHOTOS AND VIDEOS |
Storage location for images and videos captured by the survey team during the aerial flight and data collection operations. |
272_PHOTOS |
Storage location for images captured by the survey team during the topographic and GPS control survey operations. |
280_EXISTING_PROPERTY_RIGHTS |
All existing property information.
- Deeds
- Microfilms
- Title Searches
- COGO files
|
300 – Design
Folder Name |
Folder Contents |
310_ROAD |
|
311_ADA_PAS |
All calculations and reports related to Americans with Disabilities Act (ADA) and Pedestrian Accessibility Standards (PAS). |
312_EARTHWORK |
All calculations and reports related to earthwork. |
313_DRAINAGE_SOFTWARE |
All calculations and reports related to drainage. |
314_STORMWATER_SOFTWARE |
All calculations and reports related to Stormwater. |
315_BARRIER |
All calculations and reports related to barriers. |
320_BRIDGE |
|
321_WATER_RESOURCES |
All calculations and reports related to water resources. |
322_GEOTECHNICAL |
All calculations and reports related to geotechnics. |
323_SUBSTRUCTURE |
All calculations and reports related to the substructure. |
324_SUPERSTRUCTURE |
All calculations and reports related to the superstructure. |
330_TRAFFIC |
All calculations and reports related to traffic work. |
400 – CADD
Folder Name |
Folder Contents |
410_PLOT |
|
411_CP |
All plots for the Construction Plans set. PDFs Only |
412_RW |
All plots for the Right-of-Way Plans set. PDFs Only |
413_XS |
All plots for the Cross Section Plans set. PDFs Only |
420_ROAD |
|
421_CIVIL_MODEL |
All files related to project modeling. |
422_DESIGN_DGN |
All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder. |
423_SHEET_DGN |
MicroStation design files (DGNs) used for the layout and creation of plot files. |
424_DISPLAYS |
Working location for creating presentation materials for Public Involvement. |
430_BRIDGE |
|
431_CIVIL_MODEL |
All files related to project modeling. |
432_DESIGN_DGN |
All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder. |
433_SHEET_DGN |
MicroStation design files (DGNs) used for the layout and creation of plot files. |
434_DISPLAYS |
Working location for creating presentation materials for Public Involvement. |
440_TRAFFIC |
|
441_CIVIL_MODEL |
All files related to project modeling. |
442_DESIGN_DGN |
All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder. |
443_SHEET_DGN |
MicroStation design files (DGNs) used for the layout and creation of plot files. |
444_DISPLAYS |
Working location for creating presentation materials for Public Involvement. |
450_STORMWATER |
|
451_CIVIL_MODEL |
All files related to project modeling. |
452_DESIGN_DGN |
All MicroStation design files (DGNs), except those included under the XXX_SHEET_DGN folder. |
453_SHEET_DGN |
MicroStation design files (DGNs) used for the layout and creation of plot files. |
454_DISPLAYS |
Working location for creating presentation materials for Public Involvement. |
500 – Support Coordination
Folder Name |
Folder Contents |
510_PUBLIC_INVOLVEMENT |
All finalized information related to Public Involvement. |
520_ENVIRONMENTAL |
All Environmental coordination including Archeology, Historical Resources, Permits, etc. |
521_NEPA |
|
522_RTE |
|
523_SECTION 4F_SECTION 6F |
|
524_SECTION_106 |
|
525_WETLAND_PERMITS |
|
530_ROW |
All Right-of-Way coordination. |
531_ACQUISITIONS |
|
532_APPRAISALS |
|
533_GENERAL_CORRESPONDENCE |
|
534_ROW_STATEMENT |
|
535_SURVEY |
|
536_TEAM_SUPPORT |
|
AGREEMENTS_TOWN-TAX_DITCH |
|
FINAL_RW |
|
RW_REVISIONS |
|
540_UTILITIES |
All Utility coordination. |
541_AGREEMENTS |
Executed utility agreements associated with the project, in PDF format. |
542_EASEMENT DOCUMENTS |
Any utility easements obtained throughout the course of the project. This could come through DelDOT/Consultant deed research, from title searches, or from utility companies. |
543_ESTIMATES |
Utility estimates associated with the project, typically for reimbursable utility relocation work and on company letterhead from the utility company. This may also include in-house estimates if any are prepared. |
544_NOTICES TO PROCEED |
Notices to Proceed (NTP) issued by the utility section to utility companies. |
545_STATEMENTS AND CHECKLISTS |
- All designer utility coordination submission checklists.
- All utility statements issued by the DelDOT Utility Section for the project, including the utility relocation bar chart.
- All utility relocation checklists that are completed and executed for the project.
|
546_SUBSURFACE UTILITY ENGINEERING |
|
DELDOT ISSUED DOCUMENTS |
- All NTPs issued to SUE provider by the DelDOT Utility Section.
- Any files sent from the DelDOT/consultant design team to the SUE provider regardless of file type (.dgn, .pdf, etc)
- Survey control plans/information.
- CAD files (FS.dgn, HV.dgn, UT.dgn, AL.dgn, PC.dgn-including drainage)
- PDF construction plans, with requested test hole locations and associated tables.
|
DELIVERABLES |
- Information delivered from the Subsurface Utility Engineering (SUE) provider to DelDOT.
- CAD file(s) in .dgn format with utility and test hole information provided in accordance with DelDOT standards.
- Signed test hole data forms.
- Signed PDF set of plans showing utility and test hole information.
- Subsurface Utility Engineering (SUE) report summarizing work.
|
PHOTOS |
Any photos supplied by Subsurface Utility Engineering (SUE) firm. |
RECORDS RESEARCH FILES RECEIVED |
Any records Subsurface Utility Engineering (SUE) provider obtained as part of their records research process. |
547_UTILITY CONFLICT MATRIX |
- The Utility Conflict Matrix (UCM) prepared by design and coordinated with the Utility Section and utility companies throughout the life of the project design.
- Plans that correspond to conflict locations and conflict numbers outlined in the UCM, if applicable.
|
550_TRAFFIC |
All Traffic coordination. |
560_RAILROAD |
All Railroad coordination. |
570_CONSTRUCTION |
All Construction coordination. |
580_STORMWATER_MANAGEMENT |
All Stormwater coordination. |
590_MAINTENANCE |
All Maintenance coordination. |
600 – Project Specifications and Estimates
Folder Name |
Folder Contents |
610_QUANTITIES |
Quantity calculations. |
620_ESTIMATE |
Project estimates. |
630_SPECIAL_PROVISIONS |
Special Provisions. |
640_STATEMENTS |
All Statements. |
700 – Quality Assurance and Quality Control (QA/QC)
Folder Name |
Folder Contents |
710_CHECKLISTS |
All current design and plan checklists. |
720_PROJECT_QA_PLAN |
Plan developed by Project Manager. |
730_QC_SURVEY |
Comments received from Survey Plans review and responses to comments. |
740_QC_TSL |
Comments received from Type, Size and Location (TSL) Plans review and responses to comments. |
750_QC_PRELIM |
Comments received from Preliminary Construction Plans review and responses to comments. |
760_QC_SEMI_FINAL |
Comments received from Semi-Final Construction Plans review and responses to comments. |
770_QC_REV_SF_ROW |
Comments received from Semi-Final Right-of-Way Plans review and responses to comments. |
780_QC_FINAL |
Comments received from Final Construction Plans review and responses to comments. |
790_QC_PSE |
Comments received from Plans, Specifications and Estimate (PS&E) plan review and responses to comments. |
800 – Milestone Submittals
Folder Name |
Folder Contents |
810_SURVEY |
All documents pertaining to the Survey plan submission. |
811_CHECKLISTS_COMMENT_LOG |
|
812_RIGHT_OF_WAY_VERIFICATION |
|
813_DESIGN_CRITERIA_CALCS |
|
814_PLANS |
|
815_QUANTITY_CALCS |
|
816_REPORTS |
|
817_SPECIFICATIONS |
|
820_CONCEPT |
All documents pertaining to the Concept Plans plan submission. This used to be 820_TSL. This change was made on 8/7/2024; Projects created after this date will reflect this change.
|
821_CHECKLISTS_COMMENT_LOG |
|
822_RIGHT_OF_WAY_VERIFICATION |
|
823_DESIGN_CRITERIA_CALCS |
|
824_PLANS |
|
825_QUANTITY_CALCS |
|
826_REPORTS |
|
827_SPECIFICATIONS |
|
830_PRELIM |
All documents pertaining to the Preliminary Construction Plans plan submission. |
831_CHECKLISTS_COMMENT_LOG |
|
832_RIGHT_OF_WAY_VERIFICATION |
|
833_DESIGN_CRITERIA_CALCS |
|
834_PLANS |
|
835_QUANTITY_CALCS |
|
836_REPORTS |
|
837_SPECIFICATIONS |
|
840_SEMI_FINAL |
All documents pertaining to the Semi-Final Construction Plans plan submission. |
841_CHECKLISTS_COMMENT_LOG |
|
842_RIGHT_OF_WAY_VERIFICATION |
|
843_DESIGN_CRITERIA_CALCS |
|
844_PLANS |
|
845_QUANTITY_CALCS |
|
846_REPORTS |
|
847_SPECIFICATIONS |
|
850_REV_SF_ROW |
All documents pertaining to the Semi-Final Right-of-Way Plans plan submission. |
860_FINAL_ROW |
All documents pertaining to the Final Right-of-Way Plans plan submission. |
870_FINAL_CONSTRUCTION |
All documents pertaining to the Final Construction Plans plan submission. |
871_CHECKLISTS_COMMENT_LOG |
|
872_RIGHT_OF_WAY_VERIFICATION |
|
873_DESIGN_CRITERIA_CALCS |
|
874_PLANS |
|
875_QUANTITY_CALCS |
|
876_REPORTS |
|
877_SPECIFICATIONS |
|
880_PSE |
All documents pertaining to the Plans, Specifications and Estimate (PS&E) plan submission. |
900 – Post Design
Folder Name |
Folder Contents |
910_ADVERTISEMENT |
Information pertaining to the Advertisement Phase.
- Questions from contractors.
- Bid analysis documents.
|
920_ADDENDUMS |
Addendums to the contract. |
930_RFI |
Requests for Information (RFI) from the awarded contractor. |
940_WORKING_DRAWINGS |
Project shop drawings. |
950_PROGRESS_MEETINGS |
Notes and minutes from progress meetings. |
960_REVISIONS |
Revisions to the contract. |
970_PHOTOS |
Photos taken during the construction phase. |
980_AS_BUILTS |
As-Built plans. |