View source for Bluebeam Signature Seal and Date Stamps - BB2302

<div class="noautonum cFloat">__TOC__</div>
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<p class="h2_outtoc">Introduction</p>
<p>
  This document will guide the trainee through the creation of custom signature, date, and seal stamps in Bluebeam Revu.  These stamps are necessary for sealing, signing and dating the Construction Plan sets for the Delaware Department of Transportation as well as other documents. Please see [https://www.deldot.gov/Business/drc/pdfs/projectmanagement/ei-pm-09-001_construction_plan_sheet_labels_and_sequence.pdf PM-09-001] and [https://www.deldot.gov/Business/drc/pdfs/projectmanagement/policy_implement_d_04_engineering_plan_approval_policy.pdf PI D-04] for additional information. <br><br>
<b><u>Notice:</b></u> All users will need to follow '''''Section 1. Initial Setup''''', '''''Section 6: Stamp Application''''', and potentially '''''Section 7: Common Issues''''' in order to properly and fully create the stamps. '''''Sections 2-5''''' are relatively independent of one another, and the user should follow the section(s) specific to the type of stamp they need to create. <br>(For example: If you only need a signature stamp, you will follow '''''Sections 1, 2, 6, and 7''''' but if you need to create a signature, seal, date, and combined stamp, you will follow all '''''Sections 1-7''''').
</p>
<p>Please note that certain parts of this training requires a licensed copy of Bluebeam. [mailto:DOT_CADDSupport@delaware.gov?subject=Bluebeam%20Revu%20License%20Request. Click here to request a licensed copy.]</p> 
<p class="h2_outtoc">Creating Custom Signature, Seal, and Date Stamps</p>

<div class="tab">
	<h3>1. Initial Setup</h3>
	<div class="tab">
		<h4>1.1 Load the DelDOT Profile.</h4>
		Using the '''''DelDOT Profile''''' ensures that your Bluebeam application window will exactly match the one used for this Wiki Guide, making it much easier to follow along with all the steps. Note that this step is optional, but is highly recommended if the user is new.
		<div class="tab">
			1.1.1. Navigate to the top left corner and click on '''''Revu > Profiles'''''. If you see the '''''DelDOT''''' option, select it and skip steps 1.1.2.-1.1.5.
			[[File:BB23_01_01.png|467x472|link=|none]]
			1.1.2. If you do not see the '''''DelDOT''''' option, click on '''''Revu > Profiles > Manage Profiles''''' at the bottom of the dropdown. 
			[[File:BB23_01_02.png |link=|none]]
			1.1.3. In the '''''Manage Profiles''''' dialog, select '''''Browse''''' from the dropdown on the bottom right. 
			[[File:BB23_01_03.png |link=|none]]
			1.1.4. In the '''''Browse to Profile Location''''' dialog, paste the following into the address bar at the top: '''''\\dotfs08\cadd\Bluebeam\Profiles'''''. Hit '''''Enter''''' on the keyboard and then click '''''Select Folder'''''.
			[[File:BB23_01_04.png |link=|none]]
			1.1.5. In the '''''Manage Profiles''''' window, change the active profile to '''''DelDOT''''' and click the '''''OK''''' button.
			[[File:BB23_01_05.png |link=|none]]
			</div>
		<br>		
		<h4>1.2 Setting up your stamp folder.</h4>
		'''Notice:''' The default path for stamps should be '''''U:\''''' (your '''''Personal Drive'''''). It is crucial that you create a personal '''''Stamps''''' folder on your U:\ so that others do not have access to your personal signatures/seals.<br><br>
<b><u> Important Note:</b></u> Bluebeam considers any PDF in the selected '''''Stamp Folder''''' to be a "stamp" (ie. If you have a title sheet PDF in your selected '''''Stamp Folder''''', it will show up as a stamp). Be careful of where you are storing your PDFs to ensure that your intended stamps can be accessed and that other PDFs are stored elsewhere. 
		<div class="tab">
			1.2.1. Navigate to the top left of the screen and select '''''Tools > Stamp > Change Stamp Folder…''''' 
			[[File:BB23_01_06.png |link=|none]]
			1.2.2. In the left side of the file explorer, select '''''Personal Drive (U:)'''''. If you already have a <b><i>Stamps</b></i> folder, skip to step 1.2.4. If you do not already have a <b><i>Stamps</b></i> folder on your personal drive, right-click in the white area on the right and select '''''New > Folder'''''. 
			[[File:BB23_01_07.png |link=|none]]
			1.2.3. Name the folder appropriately (ex. “Stamps”), and hit the '''''Enter''''' key. 
			[[File:BB23_01_08.png |link=|none]]
			1.2.4. Select the <b><i>Stamps</b></i> folder and hit the '''''Select Folder''''' button at the bottom right of the file explorer.
			[[File:BB23_01_09.png |link=|none]]
			</div>
	</div>
	<br>	
		
	<h3>2. Signature Stamps</h3>
	<div class="tab">
		<h4>2.1 Scanning your signature.</h4>
		<div class="tab">
			2.1.1. Sign a piece of white paper clearly and carefully. <br>
Note: If you plan to also create a seal stamp, you can go ahead and stamp it on the paper now in preparation for Section 3.
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">You can sign the same paper multiple times until you are satisfied with your signature, just be sure to leave sufficient blank space around the signature so that it can be snapshotted once scanned (see section 2.2.9 for a sneak peek).</span>
		</span>
			[[File:BB23_02_01.png|600px|link=|none]]
			2.1.2. Using a scanner, scan your signature at high resolution, ideally 600dpi, and email it to yourself as a PDF. 
			[[File:BB23_02_02.png|600px|link=|none]]
			2.1.3. Download the PDF to your computer and name it appropriately (ex. “scanned_signature.pdf”).
			</div>
		<br>		
		<h4>2.2 Creating your digital signature.</h4>
		<div class="tab">
			2.2.1. At the top left of the Bluebeam application, go to '''''File > Open'''''.
			[[File:BB23_02_03.png |450px|link=|none]]
			2.2.2. Select the PDF you downloaded in step 2.1.3. and hit '''''Open'''''.
			[[File:BB23_02_04.png |link=|none]]
			2.2.3. Navigate back to the top left of the Bluebeam application screen and select '''''Tools > Stamp > Create Stamp…'''''.
			[[File:BB23_02_05.png |link=|none]]
			2.2.4. Enter the following information in the '''''Create Stamp''''' dialog box and hit '''''OK''''' when finished.
			<div class="tab">
				<div class="tab">
					'''''Subject:''''' [Your Initials]_Signature<br>
					'''''Author:'''''               This is automatically filled in, do not change.<br>
					'''''Template:'''''           Blank (none)<br>
					'''''Width:'''''                 2.5<br>
					'''''Height:'''''                1<br>
					'''''Blend Mode:'''''      Multiply<br>
				</div>
			</div>
			[[File:BB23_02_06.png |link=|none]]
			2.2.5. At the upper left corner of the screen, click on the tab for your scanned signature file.
			[[File:BB23_02_07.png |link=|none]]
			2.2.6. Navigate to the top left of the screen and select '''''Revu > Preferences'''''.
			[[File:BB23_02_08.png |link=|none]]
			2.2.7. In the '''''Preferences''''' window, go to '''''Tools > Markup > Snapshot Resolution''''' and set it to '''''600'''''. Click '''''OK''''' to save these settings.
			[[File:BB23_02_09.png |link=|none]]
			2.2.8. At the top left corner of the screen, click on '''''Edit > Snapshot'''''.
			[[File:BB23_02_10.png |link=|none]]
			2.2.9. Click and drag from the top left corner of your signature to the bottom right, leaving space around the signature so as not to cut parts off.
			[[File:BB23_02_11.png |link=|none]]
			2.2.10. Switch over to your Signature tab at the top of your screen.
			[[File:BB23_02_12.png |link=|none]]
			2.2.11. Navigate to the top left of the screen and go to '''''Edit > Paste''''' and drag to move your signature into position. 
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">You can use the arrow keys on your keyboard to fine tune the position.</span>
		</span>
			[[File:BB23_02_13.png |link=|none]]
			2.2.12. Feel free to use the yellow handles at the corners to scale your signature to fit or use the top blue handle to rotate your signature to be straight.
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">By default it will rotate in increments of 5˚. Holding the Shift key will allow you to rotate in single degree increments.</span>
		</span>
			[[File:BB23_02_14.png |link=|none]]
			2.2.13. Navigate to '''''File > Save''''' to save your digital signature. See Section 6 on how to apply your digital signature stamp to PDFs.
			[[File:BB23_02_15.png |link=|none]]
			</div>
	</div>
	<br>

	<h3>3. Seal Stamps </h3>
	<div class="tab">
		<h4> 3.1 Scanning your seal.</h4>
		<div class="tab">
			3.1.1. Stamp a piece of white paper clearly and carefully with your seal. <br>
Note: If you already did this in the signature section, skip ahead to section 3.2.3.
			
			3.1.2. Using a scanner, scan your seal at high resolution, ideally 600dpi, and email it to yourself as a PDF. 
			[[File:BB23_03_01.png |link=|none]]
			3.1.3. Download the PDF to your computer and name it appropriately (ex. “scanned_seal.pdf”).<br>
			</div>
		<h4>	3.2 Creating your digital seal.</h4>
		<div class="tab">
			3.2.1. At the top left of the Bluebeam application, go to '''''File > Open'''''.
			[[File:BB23_02_03.png |link=|none]]
			3.2.2. Select the PDF you downloaded in step 3.1.3. and hit '''''Open'''''.
			[[File:BB23_03_02.png |link=|none]]3.2.3. Navigate back to the top left of the Bluebeam application screen and select '''''Tools > Stamp > Create Stamp…''''' [[File:BB23_02_05.png |link=|none]]3.2.4. Enter the following information in the '''''Create Stamp''''' dialog box and hit '''''OK''''' when finished.<p> </p>
			<div class="tab"><div class="tab">
					'''''Subject:''''' [Your Initials]_Seal<br>
					'''''Author:'''''               This is automatically filled in, do not change.<br>
					'''''Template:'''''           Blank (none)<br>
					'''''Width:'''''                 1.5<br>
					'''''Height:'''''                1.5<br>
					'''''Blend Mode:'''''      Multiply<br>
				</div>
			</div>
			[[File:BB23_03_03.png |link=|none]]
			3.2.5. At the upper left corner of the screen, click on the tab for your scanned seal file.
			[[File:BB23_03_04.png |link=|none]]
			3.2.6. Navigate to the top left of the screen and select '''''Revu > Preferences'''''. 
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">If you've already set your screenshot preferences for the signature in Step 2.2.6, skip ahead to Step 3.2.8.</span>
		</span>
			[[File:BB23_02_08.png|350px|link=|none]]
			3.2.7. In the '''''Preferences''''' window, go to '''''Tools > Markup > Snapshot Resolution''''' and set it to '''''600'''''. Click '''''OK''''' to save these settings.
			[[File:BB23_02_09.png |link=|none]]
			3.2.8. At the top left corner of the screen, click on '''''Edit > Snapshot'''''.
			[[File:BB23_02_10.png |link=|none]]
			3.2.9. Click and drag from the top left corner of your seal to the bottom right, leaving space around the seal so as not to cut parts off.
			[[File:BB23_03_05.png |link=|none]]
			3.2.10. Switch over to your Seal tab at the top of your screen.
			[[File:BB23_03_06.png |link=|none]]
			3.2.11. Navigate to the top left of the screen and go to '''''Edit > Paste''''' and drag to move your seal into position. 
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">You can use the arrow keys on your keyboard to fine tune the position.</span>
		</span>
			[[File:BB23_03_07.png |link=|none]]
			3.2.12. Feel free to use the yellow handles at the corners to scale your seal to fit or use the top blue handle to rotate your seal to be straight.
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">By default it will rotate in increments of 5˚. Holding the Shift key will allow you to rotate in single degree increments.</span>
		</span>
			<br>Note: The seal should be scaled as close to the edges as possible without going over. DelDOT follows size requirements from the licensing boards.
			[[File:BB23_03_08.png |link=|none]]
			3.2.13. Navigate to '''''File > Save''''' to save your digital seal. See Section 6 on how to apply your digital seal stamp to PDFs.
			[[File:BB23_03_09.png |link=|none]]
			</div>
	</div>

=== 4. Date Stamp ===
<div class="tab">
		<h4> 4.1 Opening the Stamp Template Document.</h4>
		<div class="tab">
			4.1.1. Navigate to the top left of your screen and select '''''File > New PDF from Template…''''' and select '''''Import Template…''''' at the bottom of the dropdown[[File:BB23_04_01.png |link=|none]]</div></div><div class="tab">
			4.1.2. Paste the following link into the top address bar: '''''\\DOTFS08\CADD\Bluebeam\DelDOT_Sign_Seal_Template.pdf''''' and hit the '''''Enter''''' key.
			[[File:BB23_04_02.png |link=|none]]
			4.1.3. Close out of the file explorer window once the PDF document opens in the background. 
			[[File:BB23_04_03.png |link=|none]]4.1.4. Right click on the '''''"&[Date]"''''' textbox on the template and select '''''Copy'''''.[[File:BB23_07_01.png |link=|none]]
			 
			</div><div class="tab">
		<h4>	4.2 Creating your date stamp. </h4>
		<div class="tab">
			4.2.1. Navigate back to the top left of the Bluebeam application screen and select '''''Tools > Stamp > Create Stamp…''''' [[File:BB23_02_05.png |link=|none]]4.2.2. Enter the following information in the '''''Create Stamp''''' dialog box and hit '''''OK''''' when finished.<p> </p>
			<div class="tab"><div class="tab">
					'''''Subject:''''' Date<br>
					'''''Author:'''''               This is automatically filled in, do not change.<br>
					'''''Template:'''''           Blank (none)<br>
					'''''Width:'''''                 1.25<br>
					'''''Height:'''''                0.25<br>
					'''''Blend Mode:'''''      Multiply<br>
				</div>
			</div>
			[[File:BB23_07_02.png |link=|none]]
			4.2.3. Right click into the stamp area and select '''''Paste'''''.
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">Do not edit the "&[Date]", this will automatically fill in the current date when placed on a document.</span>
		</span> 
			[[File:BB23_07_03.png |link=|none]]4.1.4. Click and drag the text box to fit within the stamp area as best as you can. Feel free to use the yellow handles at the sides of the text box to extend it as needed.[[File:BB23_07_04.png |link=|none]]4.1.5. Navigate to the top left corner of the screen and select '''''File > Save''''' to save your date stamp. See Section 6 on how to apply your digital seal stamp to PDFs.[[File:BB23_07_05.png |link=|none]]</div></div><h3>5. Combination Stamp</h3>
	The combination stamp allows the user to place a signature, date, and seal stamp all at once. The user must already have a signature and/or seal stamp saved (Sections 2 and 3) in order to follow these steps. 
	<div class="tab">
		<h4>	5.1 Opening the Stamp Template Document. </h4>
		<div class="tab">
			5.1.1. Navigate to the top left of your screen and select '''''File > New PDF from Template…''''' and select '''''Import Template…''''' at the bottom of the dropdown. 
			[[File:BB23_04_01.png |link=|none]]
			5.1.2. Paste the following link into the top address bar: '''''\\DOTFS08\CADD\Bluebeam\DelDOT_Sign_Seal_Template.pdf''''' and hit the '''''Enter''''' key.
			[[File:BB23_04_02.png |link=|none]]
			5.1.3. Close out of the file explorer window once the PDF document opens in the background. 
			[[File:BB23_04_03.png |link=|none]]
			</div>
		<br>
		<h4>	5.2 Signature and Date Combination Stamp. </h4>
		<div class="tab">
			5.2.1. With the template document open in Bluebeam, navigate to the top of your screen and go to '''''Tools > Stamp''''' and pick your signature.
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">If you cannot see your recently added stamps, click on Change Stamp Folder..., paste U:\Stamps into the top address bar, and hit Select Folder.</span>
		</span>
			[[File:BB23_04_04.png |link=|none]]
			5.2.2. Click on the document to place your signature. Drag it into position on the red line and feel free to use the yellow handles at the corners to scale your signature if necessary. You can use the arrow keys on your keyboard to fine tune the position.
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">Single click to place the stamp at the size it was set at. If you click and drag while placing, you can place it at a different size.</span>
		</span>
			[[File:BB23_04_05.png |link=|none]]
			5.2.3. Navigate back to the top of your screen and go to '''''Tools > Stamp''''', this time picking your seal from the dropdown. 
			[[File:BB23_04_06.png |link=|none]]
			5.2.4. Click in the red box to place your seal. Drag it to adjust the position to be centered in the box. Do not scale your seal up or down. 
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">You can use the arrow keys on your keyboard to fine tune the position.</span>
		</span>
			[[File:BB23_04_07.png |link=|none]]
			5.2.5. Click on the red note at the bottom of the document and hit the '''''Delete''''' key. This will completely remove the red reference lines. 
<br>Note: Hitting the '''''“x”''''' at the top left of the note simply removes the note, not the reference lines.
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">Do not edit the "&[Date]", this will automatically fill in the current date when placed on a document.</span>
		</span>
			[[File:BB23_04_08.png |link=|none]]
			5.2.6. Navigate to '''''File > Save As…''''' 
			[[File:BB23_04_09.png |link=|none]]
			5.2.7. Paste '''''U:\Stamps''''' into the address bar at the top of the file explorer window and hit '''''Enter''''' to select your personal stamp folder. 
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">See section 1.2 on setting up your personal stamp folder.</span>
		</span>
			[[File:BB23_04_10.png |link=|none]]
			5.2.8. Save your stamp with your initials (ie '''''PK_Sign_Seal.pdf'''''). See Section 6 on how to apply your digital combination stamp to PDFs. 
			[[File:BB23_04_11.png |link=|none]]
			</div>
	</div>
	<br>

	<h3>6. Stamp Application</h3>
	<div class="tab">
		<h4>	6.1. Applying a stamp to a document.</h4>
		<div class="tab">
			6.1.1. Navigate to the top left corner of your screen and click '''''File > Open'''''.
			[[File:BB23_05_01.png |link=|none]]
			6.1.2. Open the PDF you would like to stamp.
			[[File:BB23_05_02.png |link=|none]]
			6.1.3. Go to '''''Tools > Stamp''''' and select the appropriate stamp. In this example, we will use a combination stamp, but all stamps work the same.
			[[File:BB23_05_03.png |link=|none]]
			6.1.4. Click on the PDF to place the stamp. Drag the stamp to position it appropriately.<br><br>
<b><u>Important Note:</u></b> You must flatten your stamp to ensure it cannot be stolen. Refer to the section below, Section 6.2, to flatten your stamp to the document properly. 
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">If View > Snap to Content is selected, your stamp with snap into position based on the corner nearest to your cursor.</span>
		</span>
			[[File:BB23_05_04.png |link=|none]]
			</div>
		<br>
		<h4>	6.2. Flatten Document.</h4>
Flattening a document ensures that the elements on that document cannot be freely moved around or copied by another person. This is crucial to preventing others from having the ability to edit and steal your signature for use on another document.
		<div class="tab">
			6.2.1. After the document has been stamped, go to '''''Document > Flatten…''''' at the top of your screen.
			[[File:BB23_05_05.png |link=|none]]
			6.2.2. Check '''''Stamp''''' under '''''Options'''''. Make sure '''''Allow Markup Recovery (Unflatten)''''' is NOT checked. Hit '''''Flatten'''''.
		<span class="tooltip">
			<span class="justthetip">!</span>
			<span class="tooltiptext">Do not use <b>Right-Click > Flatten</b> to flatten your document, as it will allow others to unflatten the PDF and modify or steal your signature.</span>
		</span>
			[[File:BB23_05_06.png |link=|none]]
			6.2.3. Save the file under '''''File > Save'''''.
			[[File:BB23_05_07.png |link=|none]]
			</div>
	</div>
	<br>

	<h3>7. Common Issues</h3>
	<div class="tab">
		<h4>7.1. White Background on Stamp.</h4>
		<div class="tab">
			7.1.1. If your signature or seal has a white background, you missed [[#2.2_Creating_your_digital_signature.|step 2.2.4. (signature)]], [[#3.2_Creating_your_digital_seal.|step 3.2.4. (seal)]], and/or [[#4.2_Creating_your_date_stamp.|step 4.2.4. (date)]] where you set the background mode to '''''Multiply'''''.
			[[File:BB23_06_01.png |link=|none]]
			</div>
		<br>
		<h4>7.2. Can't Find my Saved Stamps.</h4>
		<div class="tab">
			7.2.1. If you don't see your stamps under '''''Tools > Stamps''''', simply select '''''Change Stamp Folder...''''' at the bottom of the dropdown.
			[[File:BB23_06_02.png |link=|none]]
			7.2.2. Double check that the folder address is '''''U:\Stamps''''', and click '''''Select Folder'''''. This will manually reload your stamp folder. 
			[[File:BB23_06_03.png |link=|none]]
			7.2.3. Check under '''''Tools > Stamps''''' once again, and all your stamps should now appear. 
			[[File:BB23_06_04.png |link=|none]]
			7.2.4. If your stamps still aren't showing up, check that you saved your stamp in the correct '''''Stamps''''' folder on your '''''Personal Drive (U:)'''''.  
			[[File:BB23_06_05.png |link=|none]]
			7.2.5. If your stamp was in the wrong location, simply drag it from its current location into the correct '''''Personal Drive (U:) > Stamps''''' folder. 
			[[File:BB23_06_06.png |link=|none]]
</div></div>
</div>